A Platform That Captures How Your Business Actually Runs
Business Brain isn’t just a place to store documents. It’s an active system that captures knowledge from your team, structures it intelligently, makes it searchable, and keeps it accurate over time. Every feature is designed around one principle: make the knowledge in people’s heads accessible to everyone.
AI Chat Interface
Ask a question. Get an answer. With sources.
Staff ask questions the way they’d ask a colleague — no training needed. Every answer references the actual documents it came from, so your team can trust the information.
- Natural Language — No special syntax, just ask
- Source Citations — Every answer shows where it came from
- Learns Over Time — Remembers context and preferences
- Email Responses — Send any answer as a formatted email
AI Chat Interface
Ask a question. Get an answer. With sources.
Staff ask questions the way they’d ask a colleague — no training needed. Every answer references the actual documents it came from, so your team can trust the information.
- Natural Language — No special syntax, just ask
- Source Citations — Every answer shows where it came from
- Learns Over Time — Remembers context and preferences
- Email Responses — Send any answer as a formatted email
Knowledge Wizard
Start with a sentence. End with a complete process document.
Your team can’t write it down from a blank page — but they can answer smart questions. The Wizard interviews them like a good consultant would.
- Describe — Staff types a brief description
- Interview — AI generates targeted questions
- Answer — Staff responds in their own words
- Document — AI produces a complete, structured document
This is the magic moment — simple sentences become complete documentation.
Knowledge Wizard
Start with a sentence. End with a complete process document.
Your team can’t write it down from a blank page — but they can answer smart questions. The Wizard interviews them like a good consultant would.
- Describe — Staff types a brief description
- Interview — AI generates targeted questions
- Answer — Staff responds in their own words
- Document — AI produces a complete, structured document
This is the magic moment — simple sentences become complete documentation.
Document Import
Bring what you already have.
Most businesses already have documentation scattered across PDFs, Word files, spreadsheets and email. Business Brain imports it all — no retyping.
- Upload — Drag and drop PDFs, Word docs, or Excel files
- Extract — Text automatically extracted from all formats
- Analyse — AI identifies document type, structures content, adds tags
- Review — Your team reviews, edits and approves before saving
Document Import
Bring what you already have.
Most businesses already have documentation scattered across PDFs, Word files, spreadsheets and email. Business Brain imports it all — no retyping.
- Upload — Drag and drop PDFs, Word docs, or Excel files
- Extract — Text automatically extracted from all formats
- Analyse — AI identifies document type, structures content, adds tags
- Review — Your team reviews, edits and approves before saving
Quick Add
Rapid knowledge capture in seconds.
Not everything needs the full wizard. Quick Add lets staff capture simple notes, policies and processes in seconds.
- Choose document type: process, policy, decision, or note
- AI enriches content — adds structure, tags, and related links automatically
- Saved to the vault and instantly searchable
- Assign to department for proper organisation
Quick Add
Rapid knowledge capture in seconds.
Not everything needs the full wizard. Quick Add lets staff capture simple notes, policies and processes in seconds.
- Choose document type: process, policy, decision, or note
- AI enriches content — adds structure, tags, and related links automatically
- Saved to the vault and instantly searchable
- Assign to department for proper organisation
Managed Onboarding
Business Brain drives the capture process.
It doesn’t just store knowledge — it actively manages getting it out of people’s heads and into the system.
- Discovery — We identify who knows what across your business
- Task Assignment — Each staff member gets specific capture tasks
- Smart Nudges — Email reminders when tasks are overdue
- Review & Approve — Managers review before it goes live
Your Business Brain is populated from day one. Every staff member contributes. Nothing gets forgotten.
Managed Onboarding
Business Brain drives the capture process.
It doesn’t just store knowledge — it actively manages getting it out of people’s heads and into the system.
- Discovery — We identify who knows what across your business
- Task Assignment — Each staff member gets specific capture tasks
- Smart Nudges — Email reminders when tasks are overdue
- Review & Approve — Managers review before it goes live
Your Business Brain is populated from day one. Every staff member contributes. Nothing gets forgotten.
Review & Approve
Keep your knowledge base accurate and current.
Policies change. Staff can flag outdated information. Approval workflows ensure quality. Full audit trail of who changed what.
- Knowledge Requests — Gaps create trackable requests
- Feedback Reports — Staff report incorrect information directly
- Admin Dashboard — Pending requests, resolution rates, team activity
- Role-Based Permissions — Control who can add, approve and manage
Review & Approve
Keep your knowledge base accurate and current.
Policies change. Staff can flag outdated information. Approval workflows ensure quality. Full audit trail of who changed what.
- Knowledge Requests — Gaps create trackable requests
- Feedback Reports — Staff report incorrect information directly
- Admin Dashboard — Pending requests, resolution rates, team activity
- Role-Based Permissions — Control who can add, approve and manage
The Knowledge Base That Grows Itself
When someone asks a question and the answer isn’t there, Business Brain doesn’t just say “I don’t know.” It detects the gap, notifies the right expert, captures their answer, updates the knowledge base, and tells the original user their question has been answered.
Your knowledge base literally grows itself from real questions.